Introduction
The term 'Secretarial Practice' has been used to include
knowledge, skills, procedure and methods of work to be performed by
a Private Secretary or Office Assistant.
Persons with Secretarial Skills find employment in all types of
offices e.g., govt., public or private, different types of agencies
etc. located in big and small cities. The application of modern
technology advancements has brought a revolution and greater
effectiveness in day to day working of the offices. Due to this,
procedures have become more streamlined and office work has become
more interesting and challenging.
Objectives
Understand the nature of duties and responsibilities of a
Secretary;
Develop essential skills in performing secretarial tasks;
Understand the forms of organisation structure;
Develop skill in handling office machines and equipments
Job Opportunities
Self Employment
- Open a STD/ISD Photocopies centre
- Offer secretanal work on contract basis to organisations
Wage employment
- Work as Private secretary/Personal Assistant
- Instructor insmall Public/Pvt. sector
Course Duration
One year
Scheme of studies
Theory - 40%, Practical - 60%
Entry level Qualifications
Education : Class X pass
Passing criteria
Separate Pass 33% each in Theory and Practical
Course Content
- Theory
- Qualities, qualifications and duties of a private
Secretary/Office Assistent.
- Knowledge of organisational structure of an establishment
- Handling of mail
- Postal Services
- Noting and Drafting
- Maintenance of records
- Meetings and appointments
- Travel Arrangements
- Practical
- Use of Telephone, Telex and Intercom
- Use of Dictaphone
- Use of Photocopier and Franking Machine
- Use of Cyclostyling Machine, Electronic Typewriter
- Functioning of a computer - Simple and elementary
operations